Data privacy

Personal data is information with the help of which a natural person can be determined, i.e. information by which persons can be identified.

Personal data is only collected, used and passed on by us if this is permitted by law or if the persons affected by the data processing have given their consent.

The use of personal data of students for the purpose of their studies is largely based on the applicable Hessian Higher Education Act in conjunction with the applicable enrollment regulation of the State of Hesse and thus refers to Art. 6, Para. 1c DSGVO.

The data of the employees of the Hessen International University for the purpose of personnel administration, teaching, research and examination activities are collected and processed on the basis of the Hessian Higher Education Act, the Enrollment Ordinance of the State of Hesse, TV-GU, civil service law and personnel law regulations.The Hessen International University adheres to the principles of data avoidance and data economy. It therefore stores your personal data only for as long as is necessary to fulfill the purpose or as provided by law in each case. Afterwards, the corresponding data will be routinely blocked or deleted in accordance with the legal requirements.

The responsible party within the meaning of Art. 13 Para. 1 lit. a DSGVO is the

Hessen International University
Mönchebergstr. 19
34109 Kassel
Germany

The Hessen International University is a public corporation. It is legally represented by the President Prof. Dr. Ute Clement.

You can reach our data protection officer at:

Data Protection Officer of the Hessen International University
34109 Kassel
Phone: +49 561 804-7036/-2011
E-mail: admin@hesseninternationaluniversity.de
Web: www.uni-kassel.de/go/datenschutz

Data subjects have the right to complain to the competent supervisory authority in case of data protection problems.

Contact address of the supervisory authority at the Hessen International University:

The Hessian Data Protection Officer
Eichenzell, Fulda, Regierungsbezirk Kassel (36124), Hessen, Germany

E-mail: admin@hesseninternationaluniversity.de

Phone: +49 177 6779577
Fax: +49 1514 6947270

You can exercise the following rights at any time using the contact details provided for our (University of Kassel) data protection officer:

• Information about your data stored by us and its processing,
• Correction of incorrect personal data,
• Restriction of data processing if we are not yet allowed to delete your data due to legal obligations,
• revocation of your consent,
• objection to the processing of your data by us and
• Data portability, provided that you have consented to the data processing or have concluded a contract with us (Art. 20 DSGVO).

When accessing the content of web servers of the Hessen International University, the following data is generally stored in the server log files:

• IP address
• date and time
• possibly browser type (“user agent”) and source page (“referer”)
• URL and length of the requested page
• return value (“status code”)
• for web services with login: user ID (see below)

This data is used solely for the purpose of monitoring functionality, troubleshooting, security and statistics (see below). The legal basis is Art. 6, para. 1f DSGVO. All log files are deleted or anonymized immediately.

For purposes of its own internal statistics of its website visits, the Hessen International University uses “Matomo” (formerly Piwik), a software for evaluating web server accesses.

Matomo uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by a cookie about your use is stored only on servers of the Hessen International University. Matomo works at the University of Kassel with the plugin “AnonymizeIP” activated, so that your IP address is anonymized immediately after processing and before it is stored. This prevents the exact IP address of your computer from being recorded in our statistics.

The data collected in this way is used only for the purpose of our own internal statistics and is deleted after evaluation. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of our website. Matomo has been tested and recommended by the Independent Centre for Data Protection Schleswig-Holstein, among others. Further information about Matomo can be found at https://matomo.org.

In the case of access-protected websites and user-based services, the user name or an identifier is collected in addition to the above-mentioned data for the purpose of authorization control of data access. This data is also deleted or anonymized immediately, unless the retention of the data is necessary to implement legitimate interests of the University of Kassel or a legal requirement (e.g. law, legal ordinance, statutes of the Hessen International University, etc.).

Within some pages of the Hessen International University’s website, third-party content (such as videos from YouTube, external maps, RSS feeds, graphics, etc.) is embedded from their websites. This technically unavoidably leads to the providers of this content processing your IP address.

In various areas of our website, you have the option of subscribing to a  newsletter or filling out a contact form. When subscribing to the newsletter or for contacting us, the data from the input mask is transmitted to us.

Unless expressly stated otherwise, no data is passed on to third parties in connection with data processing for sending newsletters or contacting us. The data will be used exclusively for the stated purposes.

If you decide to apply to the Hessen International University, we will process your application data in order to contact you or to assess whether you have the suitability, qualifications and professional performance for the position for which you are applying. For the Hessen International University, the legal requirements for the selection process arise in particular from Article 33 (2) of the German Basic Law, the General Equal Treatment Act, the Hessian Higher Education Act and budgetary law. The legal basis for processing in the context of the selection procedure for the establishment of a civil servant/employment relationship is Article 6 (1) (e) in conjunction with (3) DSGVO in conjunction with Section 34 HDSG.

When applying for a professorship:

The recipients of the personal data contained in the application documents are, in addition to the appointment committee and any other persons that may need to be involved by the latter (reviewers, representatives of the severely disabled), the relevant personnel officers and, in part, the university committees involved in the appointment.

In the case of application for another position:
Recipients of the personal data contained in the application documents are the members of the selection committee of the organizational unit, the respective responsible personnel officers of the University of Kassel as well as the personnel representatives (Staff Council, Women’s and Equal Opportunity Representative, if applicable, Severely Disabled Representative, if applicable, Youth Trainee Representative).

Your application documents will be completely destroyed in accordance with data protection regulations no later than six months after the rejection has been sent. This applies both to documents in paper form and to electronic documents.

This applies in each case unless timely storage is required for the defense of legal claims.

In the event of a successful application, your application documents will be included in your personnel file.

The provision of personal data is necessary for the legitimacy of the selection procedure to be carried out. The absence of relevant personal data in the application documents may result in non-inclusion in the award of the post/position. For the University of Kassel, the legal requirements for the selection procedure result in particular from Article 33 (2) of the German Basic Law, the General Equal Treatment Act, Section 34 of the HDSG and budgetary law. According to these, the selection decision is to be made on the basis of suitability, qualification and professional performance.